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Welcome and Apologies
Mr Patel welcomed guests and members to the meeting and thanked them for attending.
Horizon Presentation - Chris Ward, Director Education, Skills and Employment
Mr Ward presented an update to members. The presentation is attached (appendix 1) with additional comments/questions included in the notes section of each page.
Mr Ward encouraged governors to let him know if there were specific issues they wished him to address and/or if it would be helpful for him to invite along any of his colleagues.
Please let the Support Officer know if you do have any specific questions for Mr Ward. He is due to attend the ASGB meeting on 4th July 2018.
Governance Update – Craig Felton, Director Governance, SIPS
Mr Felton told members about the Governor Hub, a national database that would help to manage governor details. It comprised two parts, a ‘back office’ part which retained contact details and a front facing portal. Schools would be able to log in to the front facing portal to view all documents such as agendas, minutes and news. Governors and clerks would be able to monitor governing body functions. The system was GDPR complaint.
Cost would be £100 but SIPS was looking to absorb some or all of the cost as it would be more efficient, faster and potentially save on paper based communication. (Mr Felton, made it clear that schools would still retain their current options if they so wished.)
A governor expressed concern about sharing information and was assured that there were no issues, it was GDPR compliant. The ‘back office’ and front facing portal were completely separate and if a school bought into the service, they would only have password protected access to the front facing portal for their school.
The system would be available to all schools who used the SIPS clerking or support service. A pilot system would be run during the summer term ready for roll out in September and Mr Felton would be speaking to business managers and head teachers to gauge interest. Ahead of this, governors were invited to contact Mr Felton if they thought that their school might like to take part in the pilot.
Minutes and Matters Arising from the meeting held 28th February 2018
Minutes were agreed.
Updates from Executive Members
The Executive Committee met prior to this meeting and a brief update is included at the end of these Summary Notes.
Future agenda items/plans/share good practice
Executive members challenged members to think about what they wanted from the ASGB. Meetings were not always well attended and it was observed that members were ‘talked at’ during our meetings and did not have enough opportunity to discuss/share ideas, concerns etc. Notepads were circulated to encourage members to write down thoughts and ideas to make ASGB more a more supportive and effective association.
Newer members shared their thoughts that ASGB did not make it clear exactly what its purpose was, another member felt that the meetings/presentations were not always very useful. Further ideas, comments and suggestions for agendas were:
Please let us know your thoughts on the above suggestions and if you have any other thoughts that would help us to support you better.
Next meeting date: 23rd May 2018
Notes from Executive Meeting held 5.30pm-6.15pm
For a copy of the Horizon presentation from Chris Ward, please contact the Support Officer.