How to minute a meeting effectively

How to minute a meeting effectively

Module at a glance:
How to minute a meeting effectively

This module forms part of the Introduction to Clerking programme series. New clerks should study the modules in the order they are listed.


This module will take you through each stage of producing high-quality minutes for governing board and committee meetings, covering:

  • The status and function of minutes
  • How to prepare for meetings
  • How to capture governance business effectively
  • How to format and present minutes
  • Formal minute approval
  • Publication, filing and distribution
Study time: Approximately 40 mins

Producing high quality minutes for meetings of governing boards and committees can be quite a daunting prospect for new clerks as well as for those with more experience.

This module, the sixth in the Introduction to Clerking Programme, addresses this challenge in a practical way by providing approaches and examples of how to help produce minutes that both the clerk and the board will be proud of. By the end of this module you will understand how to provide minutes that are compliant, accurate and evidence the effectiveness of governance.

Our subject matter expertise

The content of this module and the introduction to clerking programme has been written by our in-house subject matter experts:

Amy Wright, Clerking Development Manager

Amy is the Clerking Development Manager at NGA, working with the Director of Advice and Guidance, Knowledge Centre Manager and Training Programme Manager to develop the support, advice and training available to Clerks and other Governance Professionals.

Amy has over 20 years’ experience working as a Clerk to various school Governing Bodies including maintained, academy, voluntary aided, primary and secondary. Amy has also worked as a School Business Manager, Finance Manager and Administration Officer in schools and further education and delivered training sessions to Clerks; she has also served as a Parent Governor, Foundation Governor and Vice-Chair of Governors in a primary school.

Paul Aber – Head of Training Development

Paul leads and manages NGA’s face to face training, e-learning and funded development programmes for schools and academies.  This includes working alongside NGA's Head of Consultancy recruiting, training and managing NGA’s team of consultants and trainers.

Prior to joining NGA, Paul was centre director at the University of Law in York where his role included strategic planning and quality assurance.

Paul has many years’ experience of governance including maintained schools and academy trusts.

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