Module at a glance:
How to arrange meetings

This module forms part of the Introduction to Clerking programme series. New clerks should study the modules in the order they are listed.


This module will take you through each stage of arranging a full board and committee meeting covering:

  • Why meetings are needed
  • The annual cycle of governing board business
  • The timeline for arranging a meeting
  • How to prepare agendas and how to know which items should be included
  • What quorums are and the implications of a meeting not being quorate
  • The need to identify potential governor conflicts of interests
  • Confidentiality obligations
Study time: Approximately 20 mins

Governance is a collective exercise which inevitably means that most of the important work is done at meetings, be they face-to-face or virtual. So, the clerk’s role in helping to get these meetings right is absolutely crucial to effective governance.

This module, the fifth in the Introduction to Clerking Programme, explains why meetings are needed and demonstrates how the governance professional can help with the scheduling, agenda setting and organisation of meetings, through interactive activities and helpful videos from a chair of governors, who explains how the governance professional at his school contributes to the smooth and effective running of meetings.

Our subject matter expertise

The content of this module and the introduction to clerking programme has been written by our in-house subject matter experts:

Amy Wright, Clerking Development Manager

Amy is the Clerking Development Manager at NGA, working with the Director of Advice and Guidance, Knowledge Centre Manager and Training Programme Manager to develop the support, advice and training available to Clerks and other Governance Professionals.

Amy has over 20 years’ experience working as a Clerk to various school Governing Bodies including maintained, academy, voluntary aided, primary and secondary. Amy has also worked as a School Business Manager, Finance Manager and Administration Officer in schools and further education and delivered training sessions to Clerks; she has also served as a Parent Governor, Foundation Governor and Vice-Chair of Governors in a primary school.

Paul Aber – Head of Training Development

Paul leads and manages NGA’s face to face training, e-learning and funded development programmes for schools and academies.  This includes working alongside NGA's Head of Consultancy recruiting, training and managing NGA’s team of consultants and trainers.

Prior to joining NGA, Paul was centre director at the University of Law in York where his role included strategic planning and quality assurance.

Paul has many years’ experience of governance including maintained schools and academy trusts.

Preview module slides

Sign up to our Free Trial offer    

Purchase Learning Link

Log in to Learning Link

Get in touch

The Learning Link team is on hand to help you get set up and using the platform quickly. If you would like further information, please get in touch:

Enquiry form
0121 237 3780 (option 3)

Or visit our dedicated Frequently Asked Questions page.

Connect With Us
  • NGA, 36 Great Charles Street, Birmingham, B3 3JY
  • Phone: 0121 237 3780 | Contact Us
  • Charity Number: 1070331 | Company Number 3549029

Copyright © 2019 National Governance AssociationA Dreamscape Digital Solution