Exemplar agenda for governance professionals

An effective agenda:

  • supports efficient and productive meetings
  • helps to focus the board’s discussion on strategic priorities
  • ensures important decisions and actions are taken during the meeting
  • ensures that the board fulfils statutory timescales

Download exemplar agenda (MS Word)

This exemplar and template agenda – together with guiding principles – provides a starting point that can be adapted to suit your needs.

Agenda setting: the governance professional role

The full governing board is responsible for agreeing the agenda of its meetings. In practice, the governance professional usually follows these steps:

  1. Produce a first draft of the agenda – you may wish to email the chair (or committee chair as appropriate) and or other governors/trustees up to 3 weeks in advance of the meeting to invite them to propose agenda items.
  2. Send the draft to the chair for comments or changes.

In most cases, the agenda will also be sent to the executive leader for their comment.

  1. Circulate the agreed final agenda at least 7 clear days before the meeting (this requirement may vary – where relevant, check your articles of association), together with the minutes of the previous meeting, and any papers relating to agenda items, including the executive leader’s report.

How to arrange meetings: e-learning module

Our How to arrange meetings e-learning module is part of the Learning Link Introduction to Clerking programme. It explains why meetings are needed and demonstrates how the governance professional can help with meeting scheduling, agenda setting and organisation.  

Find out more about Introduction to Clerking e-learning

Further reading


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